Guardians without fees or limit
The Primary school plan does not count guardian accounts. A guardian sees what their children see.
Guardians Who it is for: Primary school
A system for a private primary school: from classes to school reports
The school year in one place: classes and subjects, the register, grades, classification with the staff council, school reports and year closing. The Classes module is in a pilot, and we write plainly about state schools further down.
A school year in a private primary school
From preparing the year in September to closing it in August. Each step is a screen in the panel, and the “next” button leads to the following one.
-
School year and subjects
The head enters the year dates and takes subjects from a suggestion based on the framework teaching plan. The school checks the suggestion against the current plan, because the plan changes by regulation.
-
Classes and form tutors
Classes from grade 1 to 8 are created level by level in one click, each with a form tutor.
- Students
Pupils in classes
Pupils are loaded from a file into classes, and on admission each gets a number in the pupil register. Class membership has dates, so a mid-year transfer loses no history.
- Schedule
Lesson groups and timetable
From the class card you create a group for each subject, with the teacher and the class pupils. The school builds the timetable by hand on the Schedule grid: Cerium does not generate it.
- Journal
Lessons in the register
The teacher enters the topic, attendance and current grades on a phone or computer. Pupils and guardians report absence in advance, and an excuse is a document with an author and the tutor’s decision.
- Guardians
Grades and their history
Every change to a grade, attendance or topic stays in a “was → is” history with the author and time. A guardian sees what their child sees.
-
Predicted and final grades, and conduct
Teachers enter the grades of their subject, the tutor enters conduct by the nine areas from the regulation and the criteria from the statute. Handing over predicted grades notifies the parent, and the parent confirms having read them.
-
Classification council and exams
The head sees missing grades by class, records the council resolution and keeps the protocols of classification exams, resit exams and appeal tests. After the resolution only the head corrects a term grade, with a stated reason.
-
Promotion and school reports
Cerium suggests the promotion decision from the grades, and the council makes it. School reports are printed from templates onto the school’s blank forms, and blanks, duplicates and ID cards go to a register.
-
Closing the year
A three-step wizard closes the year: next year’s classes are created and pupils move on. The head receives the year package (XML, register, SHA-256 hash list) to sign locally, and the school copies SIO changes from a ready list.
A teacher’s and tutor’s day on a phone
A lesson opens from the day’s list: topic, attendance and grades in one place, with no going back to a paper register.
DashboardToday, Tuesday
- 08:00 Maths, 4a room 12 now
- 09:00 Polish, 5b room 8
- 10:00 Form period, 6a room 15
Maths, 4a 22/24 present
- Topic
- Common fractions
- Homework
- set
- Grades
- 3 entered
- Note
- workbook
-
The day’s list
The Dashboard lists today’s lessons with time and room, and the current one is highlighted.
-
Attendance
Attendance is entered on the class list, and a lesson without it carries a reminder mark.
-
Topic and homework
A topic and a task entered once can be copied to the other groups of the same subject.
-
Current grades
A teacher enters grades for pupils of their own lessons and does not see other teachers’ subjects.
-
Tutor: conduct and excuses
The tutor decides on excuses with a recorded decision and enters notes for the conduct areas.
-
The parent at the same time
A guardian receives a notification about handed-over predicted grades and confirms reading them.
The panel runs in the phone browser and is designed from a 390 px width. A store app is in preparation.
What a primary school has that a course school does not
Six things from the Classes module and the Register. Each is stored in the database with a date and an author, not in a spreadsheet on the side.
Classes with dates
A pupil is in one class at a time, and membership spans have dates. A transfer within the year closes the old span the day before.
Pupil register
The register number is assigned once, at admission. Changing entered data afterwards needs the head or an authorised person and a reason, and the trace stays.
Classification with the council
Predicted and final grades and conduct; the council’s resolution closes the term, and any later correction carries a reason.
Exams and protocols
Classification exam, resit exam and appeal test: committee suggested from the staffing, course, result and protocol number, and a PDF to sign.
School reports and blank forms
Templates with an effective date, printing on the school’s blank form with calibration, a register of blanks and ID cards, a duplicate and a replacement against return.
Export and year package
Class register XML to the ministry schema, the pupil register to a second schema, and a ZIP package with a SHA-256 list for the head to sign.
Parents, accessibility and data
Things a head asks about before asking about grades.
Absence reported in advance
Pupils and guardians report absence in the panel, the teacher sees it at the lesson, and the tutor decides on the excuse.
JournalNotice of predicted grades
Handing over grades records the moment and sends a notification; the parent confirms reading. There is no separate letter, and any form required by the statute remains the school’s matter.
Accessibility
An automated audit of the panel against WCAG 2.1 AA (axe-core), fixes to contrast and labels, and a template accessibility statement for the school to fill in.
Backups
A nightly database backup, encrypted and kept off the server, retained 90 days, with a restore test every 30 days and the result shown in Monitoring.
The accessibility audit was automated: with no screen reader review and no external assessment. We do not issue an accessibility opinion.
Who sees what
One school, four points of view. The server enforces the boundary on every save, not a hidden button in the menu.
| Role | Sees | Changes |
|---|---|---|
| Head | All classes, councils, protocols, year documents and database backups in Monitoring. | The school year, classes, promotions, year closing, corrections after a resolution, the year package and conduct areas. |
| Tutor and teacher | Classes they tutor or teach in, without pupils’ date and place of birth. | Grades of their own subject, attendance and topics of their lessons; the tutor also conduct and excuses. |
| Office | The pupil register, the register of blanks and ID cards, and SIO data. | Admissions to classes, register data and document printouts; does not enter grades. |
| Parent and pupil | Their own or their child’s grades, predicted ones after handover, results after the council’s resolution. | Reports absence and confirms reading grades; changes nothing in the documents. |
What Cerium connects to, and what it does not
The “no” list is here on purpose: better to know before the demo than after the rollout.
Available
- Class register export to XML to the ministry schema
- The pupil register in XML to the ministry schema, and a year package with a SHA-256 list
- Loading pupils from a file into classes
- Notifications in the bell, on the phone and by letter
- PDF printouts: school reports, grade sheets, protocols and the register
- Online lessons and meetings inside Cerium
Not available today
- Submission to SIO: the ministry offers no interface, so the school copies changes from a ready list
- The head’s signature inside Cerium: the head signs the year package locally, and Cerium only checks the hash
- Automatic timetable generation and permanent detection of room and teacher clashes
- Integration with Librus or Vulcan: data moves over as a file
For state schools: what Cerium does and which rule it answers
Plainly, without a legal assessment. The table says what the rule describes and what the module does. It is not a statement that a state school will fulfil its duties through Cerium.
| Requirement | Legal basis | What Cerium does |
|---|---|---|
| Class register in electronic form: attendance, topics, grades | Regulation on teaching records (Dz.U. 2024 item 50) | Lessons, attendance, topics and grades in the Register; class register export to XML to the ministry schema. |
| Trace of changes in the records | Regulation on teaching records (Dz.U. 2024 item 50) | A “was → is” history of grades, attendance and topics with the author, and register corrections with a reason. |
| Assessment, classification and promotion, the classification council | Regulation on assessment, classification and promotion (amendment: Dz.U. 2026 item 1122) | Predicted and final grades, council resolution, a promotion suggestion, year closing after the annual resolution. |
| Conduct assessment by areas, from 1 September 2026 | The same amendment, § 11 sec. 1 (Dz.U. 2026 item 1122) | Nine areas from the regulation, areas and criteria from the statute, a tutor’s note; the tutor picks the grade, with no points. |
| Classification and resit exams, appeal test | Regulation on assessment, classification and promotion (amendment: Dz.U. 2026 item 1122) | A protocol with the committee, course and result, a number and a PDF to sign; the result changes the grade with a stated reason. |
| School reports, duplicates, ID cards, a register of blank forms | Regulation on school forms (Dz.U. 2023 item 1120) | Templates with an effective date, printing on the school’s blank with calibration, a duplicate and a register. |
| Pupil register and grade sheet | Regulation on teaching records (Dz.U. 2024 item 50) | A register number assigned once, corrections only by the head or authorised persons with a reason, a pupil grade sheet, the register in XML to the ministry schema. |
| Education Information System (SIO) | Act on the education information system | No integration: a list of changes since a day, missing data and the 30 September snapshot, which the school copies over. |
| Digital accessibility | Act of 4 April 2019 on digital accessibility of public bodies’ sites and apps | An automated WCAG 2.1 AA audit, fixes and a template accessibility statement for the school to fill in. |
| Protection of pupils’ data | GDPR, Articles 28 and 35 | A template processing agreement, a list of sub-processors and a template impact assessment (DPIA). |
The legal opinion and the pilot are under way. Until the opinion and a closed pilot year we do not call this meeting requirements and make no such statement. A state school that wants to assess Cerium receives the module descriptions and document templates after contact.
For the head: a start, step by step
A summary of the head’s pack: who does what in the first week and what we need from the school. We send the full set of documents after contact.
The first week
-
Day 0: conversation and contract
Choosing the plan and a contract signed outside the panel. The template is a draft awaiting legal review.
-
Days 1-2: school data
We set up the school’s space, and the head enters the data for forms and sets the print calibration.
-
Days 2-4: year, classes, pupils
The office sets up the year and classes, loads pupils from a file and assigns register numbers.
-
Days 4-5: conduct and groups
The head enters the criteria from the statute, and teachers get accounts and the classes’ lesson groups.
-
Week 2: first review
Together we check entries, permissions and the first test printout on paper.
What we need from the school
-
School data for forms
Name, address, REGON, head, place of issue, voivodeship and commune.
-
Pupil list in a file
First names, surname, date and place of birth, class, guardians with an e-mail address.
-
The statute
Conduct assessment criteria and the assessment rules.
-
Blank forms
Manufacturer and numbering of the report and ID card blanks held.
-
A person at the school
Office staff for the rollout and a person authorised to correct the pupil register.
Documents for the head
After contact we send the full set. Two are public already: sub-processors and the security description.
- Draft template contract (awaiting legal review)
- Data processing agreement
- Template data protection impact assessment (DPIA)
- Template accessibility statement
- Head’s pack: the start, data from the school, what we do not promise
Questions we hear most often
Short answers, no overpromising. What is missing is listed alongside.
What Cerium does not do here
- Classes are in a pilot: the school checks the screens and document templates against its own blank forms and statute before using them in a school year.
- Cerium is not the school’s archive: the school downloads the year documents and keeps them as the rules require.
- Templates exist only for a primary school for children and young people: there are none for special schools, work-preparation classes or Polish schools abroad.
- We make no statement to state schools about meeting requirements before the legal opinion and a closed pilot year.
Today the main audience is the private primary school. For state schools we show below what the module does and which rule it answers, but the legal opinion and the pilot are still under way, so we do not claim that Cerium meets the requirements placed on state schools.
Cerium prints school reports from the templates in force on the issue date onto the school’s blank forms, with a register of blanks. Field positions approximate the A4 templates, so the school checks the first printout with the blank in hand and sets the calibration.
No. The ministry offers no interface, so Cerium shows changes since a chosen day, missing data and the 30 September snapshot, and the school copies them over and ticks them off in Cerium.
The head, outside Cerium. The system assembles the year package (class XML, register and a SHA-256 list), the head signs it with their own signature and uploads the file. Cerium checks that the file carries the package hash but does not verify the signature itself.
The school builds the timetable by hand on the Schedule grid; there is no automatic generation or permanent clash detection. Cover means another teacher takes over single lessons of a group.
The price is per pupil, and the contract is signed after a conversation, outside the panel. The Primary school block on the pricing page describes the plan. The template contract is a draft awaiting legal review, and the school receives it after contact.
See Cerium from the inside.
14 days on your groups and instalments. No card, no strings.