Athletes book themselves beta
The coach enters a weekly window, and the athlete or parent picks a free slot. The booking is a session in the schedule and register right away.
Bookings Who it is for: Sports club
Cerium for sports clubs
Software for sports clubs and academies, from trial sign-up to the end-of-season diploma: age groups, venue schedule, attendance, fees and a parent account in one place.
One athlete, from sign-up to diploma
This is an athlete’s path through the club. Each step is a module that hands its data to the next, so nobody retypes anything.
- CRM
Sign-up in the CRM
A parent fills in the sign-up form from a link or a QR code on the trial poster, and the enquiry lands in the pipeline with a stage, an owner and a next step.
- Guardians
Athlete and parent
A won enquiry creates the athlete in one dialog. The parent gets their own guardian account, and one account covers siblings too.
- Groups
Training group
A group carries its discipline and age band in its name and tag, for example “football U-10”, has several coaches on staff and a roster. An athlete can be in several groups at once.
- Schedule
Sessions in the Schedule
A series creates sessions for the whole season, with a venue and a length for each weekday, and skips the club’s days off on its own.
- Journal
Register
The coach marks attendance, enters the session topic and, when needed, a note for the parent.
- Journal
Progress
The club names its own grade categories, for example fitness, technique and commitment, and grades add up to averages per category.
- Finance
Fee
A monthly plan is set up for the whole group in one save. The parent pays by link or by a card charged automatically, and reminders go out by email.
- Rentals
Equipment
A kit or a ball handed to an athlete is tracked in Rentals with a quantity and comes back with a condition: returned, damaged or lost.
- Students
Athlete report
A frozen summary of attendance and grades with the coach’s comment, sent as a link to the athlete and the parents.
- Certificates
Diploma
At the end of the season the whole group gets diplomas from one template, numbered in sequence for the year, with a link to print.
A coach’s day
A coach works in the gym, not at a desk. Everything they do around a session fits on a phone, between one group and the next.
DashboardToday, Wednesday
- 16:00 U-10 hall A now
- 17:30 U-12 hall A
- 19:00 Seniors pitch 2
U-10 14/16 present
- Topic
- Passing and receiving
- Notes
- 1 to a parent
- Fees
- 2 overdue
- Memo
- Kuba, ankle injury
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You open the Dashboard
The day’s sessions are listed in order, with venue and group.
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You open the group
One tap opens the session in the register, with the group’s roster.
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You mark attendance
From the menu next to each athlete, lateness straight away with minutes, and a short note on any status.
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Session topic
You note what the group worked on, for example passing and receiving.
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A note for the parent
The note goes to the guardian, not the child, when the athlete has a parent with an account.
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The parent knows
They see it in their account and get one digest notification, not an email after every click.
The panel runs in the phone’s browser and is designed from a width of 390 px. An App Store and Google Play app with push notifications is in preparation.
What a club runs on
Seven things a club does every week: groups, venues, attendance, parents, fees, tournaments and diplomas.
Training groups
Discipline and age band sit in the group name and tag, which the table filters by; the staff has many coaches and the roster counts from membership. The mandatory group level is the A1-C2 scale from languages, in a club a conventional grade.
Module: GroupsVenue schedule
Day, week and month by coach or by room, with venues grouped by location and many sessions changed at once.
Module: ScheduleAttendance register
Attendance, lateness in minutes, session topic, notes and grades in categories the club names itself.
Module: JournalParent account
Each child separately: attendance, grades, notes, fees with “Pay” and messages to the club.
Module: GuardiansFees for the whole group
A monthly plan for the whole group in one save, a payment link, a card charged automatically and email reminders.
Module: FinanceA tournament as a project
A tournament, camp or trial intake with phases, tasks and the people preparing it.
Module: ProjectsDiplomas
An end-of-season diploma for the whole group at once, numbered in sequence for the year, with a print link.
Module: CertificatesPrivate sessions, camps and coach pay
A one-to-one session lives in the same schedule and register as the group. Next to it, what the club does outside a normal week.
Cancellation with one rule beta
Before a set number of hours the session disappears. After that it stays as “cancelled late”, and the athlete sees this before clicking.
BookingsMake-up and extra sessions
Make-up and extra sessions sit next to the series, and a new series does not overwrite them.
GroupsCover
Another coach takes over a single session for the day and sees the group only in a window around the cover.
ScheduleCamp sign-ups
A survey without an account, behind a link and a QR code, collects camp sign-ups or parent feedback, and the system counts the results.
SurveysCoach pay
The monthly amount is calculated from sessions held, at the rates in the coach’s contract.
SettlementsPasses and entry bundles (for example ten sessions to use) are not available today. Fees are paid by a monthly plan, instalments, a one-off charge or per the group’s sessions in a given month.
Who sees what
One school, four points of view. The server enforces the boundary on every save, not a hidden button in the menu.
| Role | Sees | Changes |
|---|---|---|
| Club management | The whole club: fees, groups, coaches, venues, coach pay and every message thread. | Fee plans, group staffing, session series, report and diploma templates, club settings. |
| Coach | Their own groups and sessions and those athletes, and when covering, the group only within that window. | Attendance, topic, grades and notes, but only on their own sessions. |
| Athlete | Their week, their own register, borrowed equipment and fees if they have no guardian. | Books a private session, pays online if they have no guardian, and writes to management and the coaches of their groups. |
| Parent | Each child separately: attendance, grades, notes, fees, reports and contracts. | Pays with the “Pay” button, books sessions for the child and writes to management, reception and coaches. |
What Cerium connects to, and what it does not
The “no” list is here on purpose: better to know before the demo than after the rollout.
Available
- Stripe: online payments and automatic card charges
- KSeF via Fakturownia, wFirma, iFirma or inFakt
- Email: messages to athletes, parents and payers
- Cerium’s own video sessions, with the group whiteboard
- CSV: import and export of lists
- API key for a sign-up form on your website
Not available today
- Zoom, Google Meet, Microsoft Teams
- Google and Apple Calendar
Questions we hear most often
Short answers, no overpromising. What is missing is listed alongside.
What Cerium does not do here
- This is not a register for public schools: Librus and Vulcan do what the ministry requires. For a private primary school there is a separate plan with the Classes module (pilot).
- Passes and entry bundles are not available today.
- The system does not yet detect two groups on the same venue.
Yes. A monthly plan can be set up for one athlete, a selection or the whole group in one save. Instalments are created right away, and their due dates and amounts can be adjusted before saving.
Yes, through Stripe on the club’s own account: a payment link for chosen instalments or a card saved for automatic charges. Due-date and overdue reminders go out by email, and the invoice is issued by an accounting program through KSeF.
Yes. The panel runs in the phone’s browser and is designed from a width of 390 px: attendance, topic and notes fit on one screen. An app in the stores is in preparation.
Yes. Venues are entered as rooms in Settings and assigned to a location, and the Schedule shows sessions by room, by coach or as a calendar. The system does not yet detect two groups booked on the same venue.
No. Passes and entry bundles are not available today. Fees are paid by a monthly plan, instalments, a one-off charge or “per session”, that is, by the group’s sessions in a given month.
With a public sign-up form behind its own link and QR code, for a poster or Facebook. Enquiries land in the CRM pipeline with a stage and a next step, and a won one creates the athlete in one dialog.
See Cerium from the inside.
14 days on your groups and instalments. No card, no strings.