Students book themselves beta
The teacher enters the days and hours they take students, and the student or parent picks a free slot. The booking is a class in the schedule and register right away.
Bookings Who it is for: Art school
Cerium for art schools
Software for private art schools and studios: visual arts, drawing, drama and singing in groups and one to one, room schedule, a register with homework, student materials, exhibitions and parent payments in one place.
One student, from enquiry to exhibition
This is a student’s path through an art school. Each step is a module that hands its data to the next, so nobody retypes anything.
- CRM
Enquiry in the CRM
A parent asks about drawing classes through a form on the website or a QR code on a poster, and the enquiry lands in the pipeline with a stage, an owner and a next step.
- Guardians
Student and guardian
A won enquiry creates the student in one dialog. The parent gets their own guardian account, and one account covers siblings too.
- Groups
A group with a subject
The subject (“drawing”, “drama”, “singing”) is a field of the group, the staff can hold several teachers, and a student can be in several groups at once, say drawing and drama.
- Schedule
Classes in the Schedule
A series creates classes for the whole term, with a room and a length for each weekday, and skips the school’s days off on its own.
- Course programme
Course syllabus
Material laid out in units in order, for example perspective, light and shade, portrait, and “where we are” is worked out from classes held.
- Journal
Register
The teacher marks attendance, enters the topic, sets homework with a due date and marks for each student whether it was done fully, partly or not at all.
- E-learning
Materials in E-learning
A video tutorial, reference photos or a rehearsal script sit in a folder assigned to a group or a single student. The student sees only what was assigned to them.
- Finance
Tuition and materials
Monthly tuition or instalments, with a materials fee as a separate one-off plan next to it. The parent pays by link or by a card charged automatically.
- Projects
Exhibition or show
An end-of-year exhibition or a show is a project with phases and tasks for the team: rehearsals, venue, set design, invitations, each with a person and a date.
- Certificates
Diploma
At the end of the course students get diplomas from one template, numbered in sequence for the year, with a link to print.
A teacher’s day
A teacher works at the easel or on stage, not at a desk. Everything they do around a class fits on a phone, between one group and the next.
DashboardToday, Thursday
- 15:00 Drawing, ages 7-9 studio 1 now
- 16:30 Zosia, singing room 3
- 18:00 Youth drama stage
Drawing, ages 7-9 9/10 present
- Topic
- Still life, light and shade
- Syllabus
- Unit 4/12
- Homework
- set
- Memo
- bring A3 sketchbooks
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You open the Dashboard
The day’s classes are listed in order, with room and group or student.
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You open the class
One tap opens the lesson in the register, with the group’s roster.
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You mark attendance
From the menu next to each student, lateness straight away with minutes.
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Topic and syllabus unit
You note what the group worked on and point to the syllabus unit the class covered.
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Homework
A task with a due date, and you attach a reference photo or a recording as a link or an E-learning material.
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The parent knows
They see it in their account and get one digest notification, not an email after every click.
The panel runs in the phone’s browser and is designed from a width of 390 px. An App Store and Google Play app with push notifications is in preparation.
What is here for the arts
Seven things an art school needs every week, which a spreadsheet, a calendar and email scatter across different places.
Groups and 1:1 lessons
The subject is a field of the group, a 1:1 lesson is a group with one student, and the staff can hold several teachers. The mandatory group level is the A1-C2 scale from languages, used here as a nominal grade.
Module: GroupsStudio and room schedule
Day, week and month by teacher or by room, with rooms grouped by location and many classes changed at once.
Module: ScheduleRegister with homework
Attendance, topic, homework with a status for each student and grades in categories the school names itself, for example composition, technique and expression.
Module: JournalMaterials for students
Files, photos and videos in folders assigned to a group or a student. The student sees only their own folders and uploads nothing there.
Module: E-learningEasel and costume rentals
Easels, costumes and microphones in stock, who has what today and whether it came back intact, damaged or lost.
Module: RentalsAn exhibition or show as a project
An exhibition, show or concert with phases, tasks and the team preparing it.
Module: ProjectsBuying paint and paper
Paint, paper and clay as a list of things to buy: how many, for which location, the estimate and the actual cost, purchase status and invoice.
Module: OrdersPrivate lessons and online classes
A one-to-one singing or drawing lesson lives in the same schedule and register as the group. There is no second calendar to keep an eye on.
Cancellation with one rule beta
Before a set number of hours the lesson disappears. After that it stays as “cancelled late”, and the student sees this before clicking.
BookingsMake-up and extra lessons
A make-up lesson or an extra rehearsal before a show is added with the “Add lesson” button, and a new series does not overwrite it.
GroupsWhiteboard in online classes
The teacher and students draw on the group whiteboard, and the teacher freezes it with one click to show something. The drawing stays with the group for the next meeting.
WhiteboardCover
Another teacher takes over a single class for the day and sees the group only in a window around the cover.
SchedulePayment and pay from classes
A “per class” plan charges for the month’s lessons that were not cancelled, and the teacher’s pay is calculated from classes held under their contract and rate card.
SettlementsPasses and class bundles with an expiry date (for example ten visits within three months) are not available today. Payment is by a monthly plan, instalments, a one-off charge or per the month’s classes.
Who sees what
One school, four points of view. The server enforces the boundary on every save, not a hidden button in the menu.
| Role | Sees | Changes |
|---|---|---|
| Management | The whole school: finances, room schedule, staff, rentals, purchases and every message thread. | Payment plans, staffing, syllabuses, rooms, report and diploma templates, school settings. |
| Teacher | Their groups and students, their syllabuses and materials, and when covering, the class only in its window. | Attendance, topic, grades, homework and materials, but only in their own classes. |
| Student | Their week, their own register, homework, materials, borrowed equipment and payments if they have no guardian. | Books a 1:1 lesson, draws on the group whiteboard, and pays online if they have no guardian. |
| Guardian | Each child separately: attendance, grades, notes, payments, reports and contracts. | Pays with the “Pay” button, books lessons for the child and writes to management and teachers. |
What Cerium connects to, and what it does not
The “no” list is here on purpose: better to know before the demo than after the rollout.
Available
- Stripe: online payments and automatic card charges
- KSeF via Fakturownia, wFirma, iFirma or inFakt
- Email: messages to students, guardians and payers
- Cerium’s own video classes, with the group whiteboard
- CSV: import and export of lists
- API key for a sign-up form on your website
Not available today
- Zoom, Google Meet, Microsoft Teams
- Google and Apple Calendar
- SMS
Questions we hear most often
Short answers, no overpromising. What is missing is listed alongside.
What Cerium does not do here
- This is not a register for public art schools that keep official education records.
- Passes and class bundles with an expiry date are not available today.
- The system does not detect room clashes: two groups in one studio show on the schedule, unflagged.
- Students do not upload their work: there is no gallery or portfolio of student work.
Yes. A 1:1 lesson is a group with one student, so a drawing class and a singing lesson sit in the same schedule and register. The subject (“drawing”, “drama”, “singing”) is a field of the group, and a student can attend several groups at once.
Yes. Payment plans add up: next to monthly tuition or instalments you set up a separate one-off plan for materials, and nothing gets overwritten. The parent pays online through Stripe, and the invoice is issued by an accounting program through KSeF.
Yes. In E-learning you upload files, photos and videos to a folder and assign it to a group or a single student, who sees only their own. Students upload nothing there: they do not hand in their work through the system, and there is no gallery of student work.
Yes. The Schedule shows day, week and month by teacher or by room, and rooms sit in the school’s catalogue with a location. The system does not yet detect two classes in one studio: you see them on the room’s lane, but with no warning.
No. Passes and class bundles with an expiry date are not available today. The school charges a monthly fee, instalments, a one-off charge or a “per class” plan that counts the group’s classes in the month that were not cancelled.
Yes. Rentals keeps each kind of item with a quantity (easels, costumes, microphones), lends it to a student, teacher, guardian or company and records the return with a condition: returned, lost or damaged.
Close to this
See Cerium from the inside.
14 days on your groups and instalments. No card, no strings.